Imagine Language & Literacy

Self-service rostering in the Imagine Learning Portal

Overview

At the beginning of a new school year or when you first start using the Imagine Learning Literacy Suite Imagine Language & Literacy, Imagine Español, Imagine Reading, or Imagine Assessment: Galileo), you'll need to create staff and student accounts, assign student accounts to groups, and assign product access to students.

You can create accounts and groups in bulk by importing roster data or you can create accounts and groups individually. The Setup Wizard guides you through the steps to create staff or student accounts and groups (in bulk or individually), assign product access, and update product settings. If you have already created your staff or student accounts, you can use the Setup Wizard to update existing student accounts, assign students to a group, or change their product access.

If you are an Administrator, you can use the Setup Wizard to create staff and student accounts; if you are a Teacher, you can create student accounts. Both Administrators and Teachers can create new accounts or groups, assign students to groups, assign product access to students, and update product settings.

The Setup Wizard walks you through these steps:

 

Launching the Setup Wizard

Click Setup Wizard in the Quick Start section on your Dashboard to launch the Setup Wizard.

Choosing your school or group

Students must be assigned to a school and group in order to access and use the Imagine Learning Literacy Suite (Imagine Language & Literacy, Imagine Español, Imagine Reading, or Imagine Assessment: Galileo). If you are an Administrator, you can assign students to a district, school, and group. If you are a Teacher, you can assign students to a school or group.

  1. If you are an Administrator, choose the school that you want to add students to by clicking Select next to the name of the school.
  2. Choose the group that you want to assign students to by clicking Select next to the name of the group. If the group that you want to assign your students to is not displayed in the list, you can create it by importing new groups using roster data or by manually creating a new group by clicking Manage Groups on the Dashboard.

Adding staff or student accounts individually

To add staff accounts individually

  1. Click Get Started in the Add Staff Manually section.
  2. Enter this information for each new staff account:
  3. To add another staff member account, click Add Another Staff Member.
  4. Click Save Staff. The Setup Wizard creates the new staff member accounts and then displays a list of the accounts that were successfully created on the User Creation Summary page.
  5. Click Done to finish.

Field

Description

First name

Enter the staff member's first name.

Last name

Enter the staff member's last name.

Account type

Choose the account type for this staff account. The account type determines which features a staff member can use. Choose one of these account types:

  • Administrator: Allows you to create and manage organizations and groups, as well as manage all student and staff accounts. If you are an Administrator, you can change your role at any time.
  • Teacher: Allows you to see only the groups and student accounts that are assigned to you. Teachers do not have permissions to create or manage organizations or other staff accounts.

Username (email)

Enter the email address that the staff member will use to log in to the Imagine Learning Literacy Suite.

Organizations

Choose the organization(s) that the staff account is associated with from the drop-down list. Click the X by the organization name to remove the staff member from an organization.

Groups

Choose the group(s) or classes that this staff account is assigned to or associated with from the drop-down list. Click the X by the group name to remove the staff member from a group.

To add student accounts individually

  1. Click Get Started in the Add Students Manually section.
  2. Select a group to assign students to. You can also search for a group. Students must be assigned to a group to be given product access.
  3. Click Create Students to create new student accounts to add to the group, or click Choose Students to add existing student accounts to the group.

If you click Create Students

  1. Enter the first name, last name, grade level, student ID, alternate ID (optional), username, and password for the student account that you want to create.
  2. If you want to create multiple student records, click Add Another Student.
  3. Click Save Students.
  4. On the Student Creation Summary page, click Next.
  5. Assign product access to the students that you created.

If you click Choose Students

  1. Select one or more students by clicking Select next to their name. You can also search for a student by first or last name. To select all students in the list, click Select All. To unselect a student, click Deselect.
  2. Click Next.
  3. Assign product access to the students you chose.

Adding staff or student accounts and groups by importing roster data

You can create staff and student accounts and groups in bulk by importing roster data into the Imagine Learning Literacy Suite. If you are an Administrator, you can import staff and student accounts and groups; if you are a Teacher, you can import student accounts and groups. Both Administrators and Teachers can update accounts and groups by importing new roster data.

 

Your import file must be a CSV-formatted file and contain these required data fields in order to be imported correctly. For importing staff accounts: First Name, Last Name, Account Type, Username (Email). For importing student accounts: First Name, Last Name, Username, Password, Grade Level, Student ID

To add staff or student accounts and groups by importing roster data

Field

Description

First name

Specifies the student's first name.

Last name

Specifies the student's last name.

Username

Specifies the username that this student uses to log in to the Imagine Learning Student app.

Password

Specifies the password that this student uses to log in to the Imagine Learning Student app.

Grade Level

Specifies the student's grade level.

Language

Specifies the audio language used to support the student in the Imagine Learning Student app, if the student needs first-language support.

Student ID

Specifies the student's unique ID number that is used with the assessment provider your district has chosen.

Alternate ID (optional)

Specifies the student's state ID (optional).

Group (class)

Specifies the group(s) or (class(es)) that this student account is assigned to. If a student account is assigned to multiple groups, you can include each group name in the Group (Class) column, separated by a ";" (semicolon).

  1. If you are an Administrator, click Get Started in the Import Staff/Students section. If you are a Teacher, click Get Started in the Import Students section.
  2. Prepare your roster file. You can create your own CSV file or you can download the Imagine Learning Staff or Student Import File Templates available in the Setup Wizard.
  3. On the Choose Your Import File screen, choose your School Name from the drop-down list.
  4. Choose the type of accounts you want to import: Staff or Students. If you are an Administrator, you can import staff and student accounts; if you are a Teacher, you can import student accounts.
  5. Browse and choose your roster file.
  6. Click Next.
  7. On the Match Your Data Fields screen, match the Imagine Learning data fields to the columns in your roster file by choosing the appropriate data field from the drop-down list. Check the Preview Your Data column to make sure that the data fields you have matched appear correctly.
  8. If you are creating staff accounts, match these required fields:

    Field

    Description

    First name

    Specifies the staff member's first name.

    Last name

    Specifies the staff member's last name.

    Account Type

    Specifies the account type for this staff account. The account type determines which features a staff member can use in. Choose one of these account types:

    • Administrator: Allows you to create and manage organizations and groups, as well as manage all student and staff accounts. If you are an Administrator, you can change your role at any time.
    • Teacher: Allows you to see only the groups and student accounts that are assigned to you. Teachers do not have permissions to create or manage organizations or other staff accounts.

     

    Email (Username)

    Specifies the email address (username) that this staff member uses to log in to the Imagine Learning Literacy Suite.

    Group (Class)

    Specifies the group(s) (or class(es)) that this staff member account is assigned to. If a staff account is assigned to multiple groups (or classes), you can include each group name in the Group (Class) column, separated by a ";" (semicolon).

  9. If you are creating student accounts, match these fields:
  10. Click Next.
  11. On the Confirm Your Import screen, review the information and verify that the data to be imported is correct. If there are accounts and groups in your import file that already exist in the Imagine Learning Literacy Suite, the Setup Wizard will update them. If there are errors in your roster file, the Setup Wizard will report the row number, column name, data value, and error message for each error. Any data field that contains an error will not be imported. To correct these errors, edit your roster file, save it, and then click Upload Corrected File.
  12. Click Import File.
  13. The Import Summary screen displays the number of new staff accounts, student accounts, and groups that were created and any existing staff, students, or groups that may have been modified. (If there are any errors in your Import Summary, please contact Imagine Learning Customer Care at 1-866-457-8776 or support@imaginelearning.com for assistance.)
  14. To close the Setup Wizard, click Done.

Assigning product access to students

Once you have created any new staff or student accounts and assigned them to a group, you can assign product access to students for any Literacy Suite products that your organization (district or school) has purchased. Once you have assigned product access to students, they can log in, access those products, and begin using them.

 

Staff member accounts automatically inherit the product access of the organization they are assigned to.

To assign product access to students

  1. Click the checkbox for each product that you want to assign to each student account. To assign the same product access to all the students in the list, click the checkbox at the top of the column, next to the name of the product. (For example, to assign all students access to Imagine Language & Literacy, click the checkbox at the top of the column, next to the Imagine Language & Literacy column name.)
  2. If you assigned access to Imagine Language & Literacy or Imagine Español for any students, review the default product settings. Click Review Product Settings.
  3. Click Finish to complete the Setup Wizard.
  4. Review the Product Access Summary. This shows which students you have enabled for specific products and the default product settings you chose for each student.
  5. Click Done.

Reviewing default product settings

Once you assign product access to student accounts, you can review and update any default settings for that product. Default settings include the language support that students receive while they use the Imagine Learning Literacy Suite and the desired student session time.

To review default product settings

 

Imagine Reading or Imagine Assessment: Galileo do not have default settings to review or modify.

  1. Change the Session Time (in minutes) for the Literacy Suite product assigned to each student. You can assign session times for Imagine Language & Literacy, Imagine Español, and Imagine Reading. Session time is the minimum amount of time (in minutes) that students are assigned to use Literacy Suite products during a single session.
  2. Choose the Language Support for each student. Language Support is the audio language that each student hears when they use Imagine Language & Literacy or Imagine Español. By default, the audio language for is English and the audio language for Imagine Español is Spanish.
  3. Review the Product Access Summary. This shows which students you have enabled for specific products and the default product settings you chose for each student.
  4. Click Finish.